Category Archives for Design

ActionCue CI Solution

PDCA vs. OODA: Facilitating a More Effective Improvement Methodology

As we work to continually evolve Prista’s ActionCue Clinical Intelligence (CI) application as the leading performance improvement workbench in the healthcare market, we often dig into the essence and science of improvement itself. The ActionCue application not only embodies well-designed and powerful information processing, but also demonstrates an awareness of the principles and psychological aspects of improvement methodologies.

Since the application is designed around these fundamentals and not overtly focused on the mechanics of any particular methodology, ActionCue’s design can support a variety of improvement mentalities. One approach to improvement frequently used in circles outside healthcare is the “Observe, Orient, Decide, Act” (OODA) cycle illustrated above. Ultimately, OODA is comparable in process and effectiveness to the “Plan, Do, Check, Act” (PDCA) cycle, but is nuanced in ways that may be applicable and valuable for healthcare .

As widely understood and utilized as the PDCA cycle is, many people subliminally think of the cycle and its steps as always in process across a variety of projects or topics, which can help support continuous improvement. While such cycles are intended to be continuous, the application of PDCA often begins with a plan developed by trained experts, to study certain functions or performance measures, or experiment with a technique, practice or protocol. Unfortunately, time and resource constraints in healthcare quality and safety efforts frequently dictate that as one improvement plan is undertaken, another gets retired.

OODA begins when someone—in some cases an improvement specialist, but often an executive—observes something that needs to be improved. This makes the process seem more immediately reactive than PDCA, which explains the popularity of OODA in the military and construction industry, where unexpected challenges arise requiring critical and immediate attention. Although it’s helpful for those initiating any process to denote a starting point,

Consider an executive with responsibilities stretched across the entire organization. One of the biggest challenges for management and executives is shifting mental focus as different departments or activities require his or her attention. While some members of the clinical team or supervisory staff may easily engage with and understand a certain sets of metrics, collection of related safety events or performance improvement project, those who have to do more frequent and significant context shifting can benefit from additional explanation and illustration, and will often ask for the “big picture.”

ActionCue CI’s Performance Standard Dashboard presents that big picture, with easy-to-follow links to additional presentations of related data, information and insight. These data hierarchies are designed to match the cognitive pathways of a healthcare leader, providing what we like to call the Fast Path to Insight™. Gaining insight is a crucial part of the “Orient” step in OODA, and when done well and quickly, leads to more effective “Decide” and “Act” steps. An understanding of the executive mindset and management process, functional integration, easy-to-use navigation, intelligent design, and a foundation of analytics, all play a part in providing effective insight.

The design focused on cognitive pathways and support for OODA orientation are not just valuable for executives. All users of ActionCue CI, in a variety of roles and with differing responsibilities, enjoy enhanced efficiency and productivity in their work, largely due to integrating daily into intuitive workflows. This is applicable whether a user is oriented to the OODA or PDCA mindset. All users collaborate and engage with necessary information more easily and when using ActionCue CI, and that is a big win.

ActionCue CI Solution for accurate reporting

Strategic Hospital Room Design: Improving Your Environments through Better Data

If you’ve ever spent any time as patient in a hospital room, you can recall how your surroundings affected you—for better or for worse. The effects of hospital room design on patients can be profound, according to a New York Times report on specially-designed rooms at the University Medical Center of Princeton. These rooms included comfortable features such as:

  • Outdoor views
  • Medication dispensed to patient-specific lock-boxes, instead of by floor
  • Fold-out guest sofas
  • Sinks (for medical hand washing) discreetly tucked out of direct sight
  • Extra space for visitors

The results were pretty amazing. Not only did patients report a stunning 99% satisfaction score, but they also asked for nearly a third less pain medication than patients in other rooms. Just as important are the potential safety benefits of a well-designed hospital room. Handholds in the right places can do much to prevent falls, for instance, while the use of non-shiny floor finishes can help individuals with glare-related vision problems. Even the choice of artwork style and subjects on the walls can make a direct impact on patients’ quality of experience.

Imagine how the right mix of safety event reporting and patient satisfaction information, as offered by ActionCue CI‘s integrated solutions, could help you optimize your own hospital rooms. You might find that certain room designs show a higher incidence of falls, leading you to change the flooring material, handhold placement and other features for the better. Even coming to an agreement on the nature of those changes becomes easier when you’re able to prepare easy-to-read staff reports for meetings. If certain medical mistakes seem to be occurring more frequently in specific rooms or areas, you can determine where you need to make adjustments. With ActionCue CI, all of these insights can be readily available. Contact us today for more information.

Customization – The gift that keeps on costing

As the saying goes among software industry veterans, the cost burden of a highly customized product is applied to the customer “up-front and over-and-over, every day, inside and outside.”

Hospitals and other companies need to be somewhat aware of commercial software development economics, as it applies to buyers, since they are buying so much IT these days.  A software product company does best when the high cost of developing the software is spread across many customers that use the same software as it is.  Customization changes that.  It requires each customer for which customization is done to  bear the distinct and direct costs of that development that is uniquely done for them. There may be ways to economize the process, but it becomes substantial when much of the delivered software is customized.  When the Total Cost of Ownership (TCO) for the software customer is considered, as it should be, customization costs becomes a big concern.

That is broken down as:

Up-front – The customer starts paying from contract-signing, before they can even access the product and long before they can really understand what will result from the process and assess its value.

Over-and-over – In that mode, customers usually think up and request additional changes from time to time.  That then costs additional project dollars, and changes sometime become a continual process.

Every day – All enhancements that the company routinely makes to its base product must be specifically tailored to the unique version each customer is using.  Looking at such effort for all of its customers and the additional overhead of tracking what software changes everyone has, this customization-focused approach, overall, is a more expense way to run the business of the software provider.  That ongoing additional expense is reflected in all the pricing and fees the software company charges its customers.

Inside and outside – In addition to the costs paid to the software provider (outside), a significant customization effort requires that the hospital’s own (inside) employees – often some very busy key employees – are required to spend time documenting their needs.  They must explain their work to the software companies analysts and review the output of various stages of the custom development lifecycle.

Some may suggest, and others believe, that major customization is the only way to obtain software that users in a variety of hospitals can effectively and enjoyably use in their particular environment, but that is simply not the case.  Users don’t customize Microsoft Office applications like Word and Excel but are presented with many options to pick preferences and configuration settings, and provide localization data used by the application.  Long term, users and the companies that buy applications come to understand that very particular choices that are applied in major customization efforts don’t really change the value of the use of the application in ways that could not have been done with truly good workflow and user experience design, by professionals, up front.  And, overall, the idea that customization is some kind of norm has to be considered in a broader context.  What other non-software products that healthcare providers, or the individuals who lead it, buy are customized ?  Probably not many because of its being cost-prohibitive when the impact of custom development is considered against what can be achieved with readily available options and configurability.

The long-term, strategic and most insidious cost of customization is the bad habit that it enables among management. Faced with a truly innovative product, which necessarily represents change, leaders and staff in hospitals can, and do, customize their new products back to the familiar appearance, sequences, artifacts (forms,reports, etc.) and activities that they have used for decades, nullifying expertly-designed process innovation.  Because that which is familiar is relatively comfortable. Can anyone calculate the total cost of healthcare’s infamous resistance to change ?

The approaches outlined below have earned for our ActionCue® Clinical Intelligence product very high user satisfaction scores, many spontaneous statements of praise and 100% customer retention from its inception.  Cost conservation is addressed at every part of the application and our operation.  So, it doesn’t mean that we don’t listen to customer input or modify the product for it.  We simply are prudent in making changes that truly make the product more valuable and the customer experience more rewarding.

  • The application is architected for workflows, calculations, data visualization and ease of use into a turnkey system that is up and running in 48 hours or less after sign-up to begin configuring it for client particulars. Clients are using the application productively within 30 days, and it is similarly very easy to revise as the organization and users assignments change without programmer intervention.
  • The design of our pages, workflows, and user interface is designed by a combined team of experts on clinical operations and quality and software functionality, using best practices from both. We apply learning and perceptive psychology techniques to make ease-of-use a reality and a top priority.
  • With all customers using the same software, configured for individual needs, it is very easy to deploy enhancements and improvements to the application, which we do every month, with no client/user involvement.
  • When customers do suggest changes that Prista has not yet identified, that are valuable and applicable to the majority of our customer base, there is no charge passed along to the customer.
  • This streamlined way to producing and deploying changes means that our operation remains efficient and quick to respond.

Flu, pneumonia deaths exceed epidemic threshold

Becker’s Healthcare reports statistics on a significant rise in influenza and pneumonia deaths, focusing on flu-related death in 10 states: Alabama, Georgia, Kansas, Louisiana, Minnesota, Missouri, New Jersey, Oklahoma, South Carolina and Tennessee.

With such outcomes, the tracking of clinical staff immunizations, according to guidelines, becomes critical to impact the outcomes as well as for compliance reasons.  As with many standards, being compliant needs at least as much focus by healthcare management as reporting compliance.  How well is your healthcare delivery organization doing at its part in containing influenza, pneumonia and other diseases through vaccination efforts ?

Our research shows that the most successful vaccination programs have good operational tracking that:

  • is particularly easy for capture or entry of vaccination data
  • is structured to match the reporting requirements as to demographics and disposition
  • provides no-hassle reports that are very accessible, easy to interpret and focused on action for staff, managers and executives
  • is institutionalized so everyone is aware and on the same page

ActionCue Clinical Information has built-in forms for CDC/NHSN-defined data requirements and a built-in report with both detailed data and immediate indication of immunization program effectiveness.

Form for easy entry of disposition data

Built-in Report

ActionCue CI saves clinical managers 20-30% of their work time while delivering more insightful, actionable information across the entire Quality, Patient Safety and Performance Improvement effort. Over 90% of organizations using the ActionCue application are compliant with vaccination requirements and compliance is just that clear.

Taking the Blinders Off to Find Good HC IT Products

punch_card

If I write something on a piece of paper and put it into a file cabinet, I can go back and retrieve it whenever I want it. This is how most healthcare information systems work. It is really important, and pretty challenging, but it is also long past time that healthcare executives and buyers of healthcare IT demand far more for their (millions of) dollars. This limited input/store/retrieve model is as outdated as punch cards.

A user of such an outdated system can’t ask a complex or developmental question and receive a refined answer, nor request analysis to enhance understanding or knowledge. With a giant digital file cabinet, it’s up to the human to do all the complex tasks and analyses—often a time consuming and possibly error-prone undertaking.

The workaround for healthcare delivery organizations is the hiring of data analysts to work between clinical managers and the system.  This ignores and exacerbates two really big problems: the Total Cost of Ownership (TCO) for the solution, which is seldom discussed frankly (or remembered from previous experiences); and the delay and disjointedness in the workflow of clinical and senior management in trying to gain insight and make decisions.

Users should demand that the systems they use automatically  process information rather than just store it. They need simple and fast access to insights that are understood and anticipated by system designers. They need what they get out of the system to be of higher value than what they put in. And, as much as anything, clinical experts and managers should not have to turn into technical data analysts, or work through them, to do their own jobs.

It should come as no surprise that the key to incorporating more complex abilities resides in the system design. A well-designed system could be instrumental in transforming the processes and culture of the entire enterprise, simply by the way it works and the way in which users interface with it.

System designers’ involving users is the right thing to do. However, as in many things, the critical part is in how and how well one does the right thing.  When software developers follow the input of hands-on users verbatim, the results are frequently disappointing and almost always lacking in innovation.  Users should inform the design process about their environment and objectives, about what insights will help them do their jobs better. They should not be the final word on how forms should be laid out or data presented, because there is a tendency to recreate the past in terms of paper forms and the processes built around them. This will only bring inefficiencies from previous systems into the current one; it may look familiar on screen, but it’s not going to be the powerful analytical asset that it could be.

To be of most value, system design needs to take the whole enterprise into account. It must consider processes and workflows that cross departments and functions, how the technology can do as much mechanical stuff for users as possible, make navigation and workflow intuitive, and chain together steps that make up users’ typical working functions.  This takes a more holistic, flowing and comprehensive view than the more linear and choppy collection of tasks that many software developers tend to take. And it takes a little art thrown in with the science to figure out how to organize and analyze the information that gets put into the system so that the most people get the best use of its useful, insightful finished products.

System design must move beyond the “giant file cabinet” paradigm in order to achieve a better solution. The good news is that many software companies are doing just that, and we will see very positive outcomes as more and more hospitals move beyond simple input-storage-retrieval and use technology to enhance understanding and insight.

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